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Title
Text copied to clipboard!Closing Coordinator
Description
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We are looking for a detail-oriented and organized Closing Coordinator to join our real estate team. The Closing Coordinator plays a vital role in ensuring that all aspects of the property closing process are handled efficiently, accurately, and in compliance with legal and contractual obligations. This position requires excellent communication skills, the ability to manage multiple deadlines, and a strong understanding of real estate transactions.
As a Closing Coordinator, you will act as the liaison between buyers, sellers, agents, lenders, title companies, and attorneys to ensure all necessary documentation is completed and submitted on time. You will be responsible for tracking the progress of each transaction, resolving any issues that may arise, and ensuring that closings occur as scheduled. Your attention to detail and proactive approach will help prevent delays and ensure a positive experience for all parties involved.
Key duties include reviewing contracts, preparing closing checklists, coordinating inspections and appraisals, confirming financing and title status, and ensuring all required documents are signed and submitted. You will also be responsible for maintaining accurate records, updating transaction management systems, and providing regular updates to stakeholders.
The ideal candidate will have prior experience in real estate, title, or mortgage industries, and be familiar with closing procedures and documentation. Strong organizational skills, the ability to work under pressure, and a customer-focused mindset are essential for success in this role.
This is an excellent opportunity for someone who enjoys working in a fast-paced environment and is passionate about delivering exceptional service. If you are a team player with a strong work ethic and a commitment to excellence, we encourage you to apply.
Responsibilities
Text copied to clipboard!- Coordinate all aspects of the real estate closing process
- Communicate with buyers, sellers, agents, lenders, and attorneys
- Review contracts and ensure compliance with terms and deadlines
- Track transaction progress and update all parties regularly
- Schedule inspections, appraisals, and final walkthroughs
- Confirm title status and coordinate with title companies
- Ensure all required documents are completed and submitted
- Resolve issues that may delay the closing process
- Maintain accurate records and transaction files
- Prepare and distribute closing checklists and timelines
- Assist with post-closing follow-up and documentation
- Use transaction management software to track progress
Requirements
Text copied to clipboard!- High school diploma or equivalent; associate or bachelor's degree preferred
- 2+ years of experience in real estate, title, or mortgage industry
- Strong knowledge of real estate closing procedures and documentation
- Excellent organizational and time management skills
- Strong written and verbal communication skills
- Ability to manage multiple transactions and deadlines simultaneously
- Proficiency in Microsoft Office and transaction management software
- Attention to detail and accuracy
- Customer service-oriented with a professional demeanor
- Ability to work independently and as part of a team
- Problem-solving skills and ability to handle stressful situations
- Familiarity with local, state, and federal real estate regulations
Potential interview questions
Text copied to clipboard!- How many real estate closings have you coordinated in the past year?
- What transaction management systems have you used?
- Describe a time you resolved a delay in a closing process.
- How do you prioritize tasks when managing multiple closings?
- What steps do you take to ensure compliance with contract deadlines?
- How do you handle communication with multiple stakeholders?
- Have you worked with title companies and attorneys before?
- What is your experience with real estate documentation?
- How do you stay organized in a fast-paced environment?
- What motivates you to work in real estate transactions?
- Are you familiar with local and state real estate laws?
- How do you ensure a positive experience for clients during closing?
